Chaired by Madrone Seneschal Bergdis Thorgrimsdottir
Jade was absent due to illness. Kerij-e took minutes.
Words from the Excellencies Barun Christopher and Barunin Gera
- Attended June Faire and Day of Archery. Barunin Gera att4ended West Crown and attended at 12:15 AM vigil.
- Planned Progress:
- Athenaeum
- Peasant’s Revel (as their alter egos)
- July Coronation
- Their Excellencies will not be attending An Tir West War, but they wish the populace “a fantastic war!”
- Thanks to everyone who helps them make their Excellencies fufill their role: scribes, attendees, heralds, attendants, etc.
Seneschal -Baroness Berdgis
- “Cerulean and UnRuly” are her words for the month.
- Rec’d the bill for the storage unit and sent to the exchequer.
- Reserved the dates for 2025 events on the Kingdom Calendar based on the pre-event planning meeting. Bids will be open 8 months before event and event reports are available for potential event stewards.
- Officer Change forms are being sent in for the Rapier Marshal and Social Media officer.
- Meeting to update the Baronial Customary has been postponed to August or late Autumn.
Exchequer – Mistress Etiennette
- Paid storage $1705
- Seed money for Athenaeum gate
- Monthly fighter practice site payment
- Thanks to Baron Enzio for depositing the fighter practice in person donations. Between in person donations and paypal donations the practice site rental is covered until at least September, if not the end of the year. Partially due to the Paypal for 2023 4th quarter came in 1st quarter 2024. No need to dip into savings this year.
- Financial Committee met.
Arts and Sciences – Mistress Rotrude
- Went to the neighboring group’s A&S.
- Excited for Athenaeum
Chatalaine – Lady Medea
- Absent, but sent in a long report.
- Contacted by Washington Renn Faire to participate next year. They already have most of what we do, but suggested maybe a dance guild?
- Attended 3M’s newcomer class and will recommend to Madrone newcomers.
Heavy Armor – HL Nick
- Getting a few new fighters in armor
- War practice next week.
Rapier – Master Galen (new officer)
- Absent, no report. May not have known to attend. Bergdis will reach out.
Chamberlain – Baron Enzio
- We have stuff.
- Asked if SCA signs were needed for Athenaeum. Baron Aeron confirmed.
Herald – HL Simon
- Has a new deputy Filo. They will start training at Athenaeum.
- The Crown has listed people asked to attend. (It has been updated and people moved around. Check latest posts.)
Scribe – Lady Eulalia
- Scribal Wednesdays have resumed on their regular schedule.
- Charters are in place for Athenaeum to be signed this week.
- We have a small backlog thanks to Suriah!
- Eulalia needs a deputy. Someone to help continue the regular scribal nights and charter coordination. This role does not require artistic ability. It is more of an administrative and coordinating role. See Eulalia for more info!
Social Media – Lady Isentrude
- The Stranger Reporter will be attending Athenaeum.
- A new Baronial Discord server has been created and shared with the barony. Contact Isentrude for an invite. Admins are needed.
- Office change form to be sent to seneschal.
Webster – Mistress Rowenna – Absent, sent in report.
- Alls well,. Updated news for Athenaeum and Peasants revel.
- Mst. Kerij-e is available to update website in her absence.
- Shared graphs for engagement (peaked around mid month) and search. Site is getting about half from search results and half from direct links (emails, facebook posts, bookmarks)
Chronicler – Absent – no report
- Minutes from last meeting have been approved by Seneschal and will be posted.
Sargentry – Basilius
- Sargentry volunteered for numerous jobs at events including Day of Archery and June Faire. Thanks from Dragonslaire was received.
Culinary – Tayla
- Precooking for Athenaeum. Sold 78 lunches, but will have more on site.
- Peasants have a new location on the Eastside.
- Next meeting in Bellevue on Wednesday in person
Dance – Trahern – absent, no report.
- Dance continues with regular invitations on social media.
Equestrian – Mistress Annisa – absent, no report.
- Kerij-e reported there was a monthly practice. It was unmounted. Went over what Master Guillaume and Mistress Annisa learned from the trip to Germany.. Next practice to be announced. There has been steady attendance.
Socials
- July – Show and Tell after Athenaeum – no host, but Barunin Gera will step in if needed.
- August – Ice Cream Social – Barunin Gera and Mistress Kerij-e
- October – Guild meet and greet. Kerij-e will coordinate if someone else hadn’t originally volunteered.
PDL – HL Margaret absent. Mistress Tayla reported.
- Their required event will be the Holiday Eve’s Eve party.
- In need of applicants for seneschal.
Events
Athenaeum – Baron Aeron
- 107 prepaid, 13-17 unpaid waivers, 78 lunches. Hit the breakeven point.
- Royal Courts will be very long. See the listing of people being called to court.
- Exhibitor catalog being picked up.
- Friday 1-4 p.m. Set up tables. Bergdis will confirm with custodian, since it hasn’t been discussed since the original contract was signed.
- Reporter from Stranger will attend. Garb is being provided so that she will blend in and feel like a part of the event.
- Countess Alianora has gate volunteers. All misc. Gate needs (waivers, etc.) taken care of.
- Mistress Rotrude is coordinating the hospitality table.
- Barunin Gera concerned if court goes over and we cannot vacate according to our scheduled time. Baron Areon will contact court coordinator about moving court to 4:30 p.m. If approved, Mistresses Tayla and Kerji-e will update schedules on websites and social media.
Virtual Athenaeum – Mistress Alicia – absent, no report
- On hold. Looking at Fall publication. No updates given to contributors.
Peasants Revel – Mistress Tayla-
- New Site: Spirit Ridge – Bellevue, Exit 11.
- Working on hill alternative. All other lovely amenities available!
Emprise at Autumn War – Countess Alianora
- Looking for a replacement for Madrone Liasion and Royal Liaison. She will be out of town for the event. It should be fairly light role, mostly on site for who is responsible for what coordination. Countess Alianora is reaching out to Sargentry and others possibly interested.
- Attended the meetings and site walk. Equestrian footing is in and acceptable.
- Barony is financially benefiting from event, so please volunteer:
- Equestrian setup, groundcrew and general help. Contact Mistress Annisa or Equestrian Guild.
- Rapier tournament setup, marshals. Contact Master Galen.
- General event volunteers: Setup, Gate, marshals, clean up, heralds, etc.
- Barunin wondered if there would be a classic Pas d’Armes. The Company of the Shattered Lance traditionally holds a Pas at Autumn War. Mst. Alianora will reach out about cosponsoring or an additional tournement. Sir Rapheal is interested in holding a Harneschfecten Pas/Tourney. (Harneschfecten is an An Tir Experimental activity that is being discussed as an SCA-wide experiment.)
- Mistress Rotrude has offered an additional prize.
December 7 – Open date with no bids. Social? Colloquium? Winter potluck? Colloquium’s are easy, beginner friendly events.
2025 Dates are on the Kingdom Calendar
2/8 – Rogue Tavern
3/22 – Spring Colloquium
5/31 – Lionhearts
6/28 – Athenaeum (No tier 1 conflicts)
7/12 – Peasants
11/1 – Baronial Banquet
12/13 – Yule or Colloquium
Barunin Gera spoke of her vision of events.
- Single highest consumption of volunteers
- Donations and events are only income to support Baronial functions.
- Focus on 2025 is building the volunteer base, bringing in new volunteers and making things happen.
- In person meetings build community and provide mentoring opportunities.
- If there is no bid and no event occurs, not the end of the world.
Event Bids
- Open 8 months before event. Start no later than 4 months before event to allow for 2 meetings and Crier copy. Baroness Bergis will provide go/no go dates for each event.
- Bids for Tavern open at July meeting.
- Bids for Colloquium open at August meeting.
Meeting ended approximately 8 p.m.